FREQUENTLY ASKED QUESTIONS

GENERAL

Due to the ongoing COVID-19 pandemic, EAPS2020 will be a virtual symposium hosted online using the Whova and Zoom platforms

Australian eastern standard time (AEDT) of UTC+11hrs

Stay up to date and engaged with EAPS2020 on the following social media platforms.
Twitter: @EMBLAphdsymposium  #2020EAPS
Facebook: https://www.facebook.com/EMBLAphdsymposium
Email: committee.phdsymposium@emblaustralia.org

REGISTRATION
Early bird – $20 AUD (First 50 registrants) Standard – $30 AUD
Yes, registration must be completed BEFORE your poster or talk can be accepted into the EAPS2020 program

The last day for registration will be the 9th of November 2020

ABSTRACT SUBMISSION

Oral abstract submission closes on the 30th of September 2020.
Poster abstract submission closes on the 14th of October 2020.

We will notify applicants via email about the outcome of the oral selection by 14th October 2020.
Student oral presentations will be 10 minutes with 5 minutes question time immediately following the presentation.
SYMPOSIUM PLATFORMS

Whova is a virtual conference platform that can be accessed through a web or mobile app. The web app has been optimised for google chrome. The mobile app can be downloaded through the app store and is available on Android, Apple and Blackberry/Windows devices.

Features of Whova:

⦁ Agenda – Access all virtual sessions in the agenda by clicking the session title and connecting to the live stream or recorded videos

⦁ Community Board – schedule virtual meetups, add a discussion topic, network with attendees

⦁ Informal Q&A – Use that chat feature within individual talks and posters to ask presenters questions

⦁ Enter the email address used for event registration

⦁ Create password and type in your name

⦁ Edit your profile: Other attendees will be able to see this and network with you. This can be edited later by clicking on your profile image at the top left corner of the event page.

⦁ Access to the home page of the 2020 EAPS Postgraduate Symposium should occur automatically. However, if this doesn’t occur, search for it. Select the event and click the join button at the bottom of the event description page, and enter the event invitation code the organizers sent you.

Questions can be submitted via the chat window in Zoom or Whova during and after talks or poster presentations. Further guidelines can be found in this Whova tutorial.

FINANCIAL ASSISTANCE

o   Yes, we offer two financial assistance grants for EAPS2020 attendees – the registration grant and the accessibility grant.

o   The registration grant will cover the full cost of registration to the event (up to $30 AUD). If applying for a registration grant, please explain in your abstract submission form how it would benefit you and any other considerations the committee should know. Registration grants will be reimbursements of the registration costs. Please note that reimbursements will require original invoices or receipts. (maximum: 2000 characters)

o   The accessibility grant will assist with the cost of participation in the meeting, including food, childcare/elderly/disability/carer care, Wi-Fi or internet connection fees, or hardware/software and auxiliary aids and services for individuals with hearing or vision disability. If applying for an accessibility grant, please explain in your abstract submission form how it would benefit you and any other considerations the committee should know. Please list an estimated amount you would require. Accessibility grants will be made of up to $50 AUD for reimbursements of these costs. Please note that reimbursements will require original invoices or receipts. (maximum: 2000 characters)”